Periodically, e.g. at the end of each month, or when supplier invoice payments are being processed, you will want to generate a statement to the supplier outlining all activity during this period, along with details of the amount of money owed to the supplier in respect of maintenance activities completed on managed properties.
Choose the period over which the statement should apply; this defaults to the current month. You can choose from the preset date ranges, or you can run the report over a custom date range.
The supplier statement can be only be viewed in standard format with entries are shown in logical categories or groups.
The overall balance position for this supplier is shown prominently at the top of the on-screen statement view. This is not included on the print versions, to avoid unnecessary confusion for suppliers.
The supplier statement comprises the following categories of activity, each of which has its subtotal shown.
- Invoiced jobs - maintenance jobs completed and invoiced by the supplier during this period.
- Discounts applied - if applicable, discounts applied by the supplier to the agency
- Payments to (or from) the supplier
The supplier's closing balance is calculated by adding to the opening balance (brought forward from the previous period) the job invoices raised and any discounts applied (if applicable), and also takes into consideration any payments made to (or from) the supplier during the report period.
Statements may be printed as PDF, or emailed (also as PDF) to one or more recipients. The statement PDF may also be downloaded. See more on printing and emailing statements.