Whether the property being added is for for sale or for rent, the owner (be that a landlord or a vendor) must be present on the system first. Much of the data which is captured against rental and sales properties is similar, and is outlined in this General Property Details section. For module-specific information or processes please refer to the respective sections on rental properties or sales properties.
To add a property the following items of address data may be completed by the user; those marked with an asterisk are mandatory fields. All fields are self-explanatory.
- House number
- Address lines 1 and 2
The region is required in order to allow ShowHouse to make intelligent decisions regarding certain aspects of the property sale or lettings process. For example, rental properties located in Scotland may require different legal contracts than those elsewhere in the UK. Similarly, rental properties may have their security deposits protected in regional tenancy deposit schemes.
If you have enabled the postcode lookup add-on you can use this to obtain accurate postal address data when adding a property which will improve the overall integrity of addresses on the system, and consequently on all documentation generated by the system.
If you select the Use Map checkbox this will plot the address location on the inset Google Maps display, and automatically present the corresponding latitude and longitude coordinates. These may be used for your own mapping applications if required. If the location shown is not as expected, then amend the postcode and address fields and click Reload Map. Google Maps determines locations primarily on postcode and house number, so take extra care with these values, and consider the postcode look-up facility to guarantee address accuracy.
Reference: An internal reference number, if applicable.
Proof of Ownership: You'll want to carry out sufficient background checks, possibly via Land Registry, to determine that the landlord is the rightful owner of this property and has indeed the right to offer it for rental. Once you have established ownership you can tick this box to mark that task complete.
Alarm Code: During your management term you and your staff will visit the property, and it will be vital to know the alarm code, if one is installed.
Local Authority: Select the local authority within whose jurisdiction this property is located. While this is an optional field, if you set this it will be automatically picked up when creating tenancies, particularly those which may be in receipt of income from benefit. You won't be able to record housing benefit payments until you associate the tenancy with a local authority. You can add a new local authority if it is not already by selecting the Add New Authority option, or you can set these up via the Account Settings area.
Tax Band: Stored solely for informational purposes, this field is not used by the system for any purpose.
Tax Reference: Stored solely for informational purposes, this field is not used by the system for any purpose.
Viewing Notes: Specific viewing arrangements may apply for this property. Record them here and each time you arrange a viewing these will appear on that form as a reminder. For example, viewings may only be desirable in the evenings or at weekends.
For module-specific property details see the following links:
Read more details on adding a landlord in the lettings module, or adding a vendor in the sales module.