A property statement will show all activity on that property over the specified period. You may also want to generate a statement covering all activity across all of the landlord's properties.
The property statement can be viewed in two formats:
- Standard (entries are shown in logical categories or groups - see below)
- Ledger (all entries are shown in ascending chronological order)
Choose the period over which the statement should apply; this defaults to the current month. You can choose from the preset date ranges, or you can run the report over a custom date range.
By default the rental income entries on the statement simply show the total amount received, and details of who made the payment. if you choose to Show Rent Allocations, each rent income entry will show which rent periods this income was allocated against. Payments are automatically allocated to the oldest rent periods first.
The overall balance position for this property (landlord) is shown prominently at the top of the on-screen statement view. This is not included on the print versions, to avoid unnecessary confusion for landlords.
The property statement comprises the following categories of activity, each of which has its subtotal shown.
- Payments from tenants - this is rental income.
- Expenses incurred - jobs or other expenses paid for by the agency and recharged to the landlord.
- Charges applied - management, maintenance and other fees for services provided.
- Payments to and from the landlord
The property's closing balance is calculated by adding to the opening balance (brought forward from the previous period) the payments from tenants, minus charges and expenses applied (plus any VAT which may be applicable to these charges), and also takes into consideration any payments made to and from the landlord during the report period.
Statements may be printed as PDF, or emailed (also as PDF) to one or more recipients. The statement PDF may also be downloaded. See more on printing and emailing statements.