You can record payment of a security deposit via the tenancy overview screen by clicking the Make Payment button beside the deposit outstanding balance, or via Rent & Charges > Security Deposit > Record Deposit Receipt.
Alternatively, you can choose Accounting > Security Deposits from the inner menu, and then choose the tenant or property to which the deposit relates.
When recording the value of the deposit received, you should choose the deposit scheme into which it will be lodged for protection. This will determine how the deposit payment will be protected later in the process. You can manage your active deposit schemes via the admin area.
Receipt Date: The date on which the deposit payment was received.
Receipt Value: The total amount of deposit being paid by the tenant.
Deposit Scheme: The tenancy deposit protection scheme where the deposit will be protected.
Bank Account: Specify the bank account into which the deposit were received. Tenant deposits can only be received into designated client bank accounts in line with general client accounting practices.
Payment Medium: The method of payment by which funds were received. Be aware of the impact that the payment method may have on the clearance date for funds. Available options are:
- Bank transfer
- Credit card
- Debit card
- Direct debit
- Standing order
Reference: This may be used to store a transaction or payment reference, e.g. a cheque number or lodgement slip ID.
Note: The agent may wish to store general note in this field, e.g. additional information relating to what the payment is for.
When you click Save the deposit will then appear in the security deposits area for protection.