If you are recording receipts of rent and charges, or just a charge payment, or if you are just receiving money from a single tenant, then you may record this payment via Accounting > Rent and Charge Receipts, or by clicking Record Receipt on a tenant overview screen.
However, if you receive a rent payment regularly via the same method, for the same amount, e.g. if a tenant has a direct debit or standing order in place, then you may save time by processing this payment each period via Accounting > Quick Rent Receipts.
Not that housing benefit payments cannot be received via this method - you must process these via Accounting > Housing Benefits.
Also, if you are processing any sort of charge payment then this method cannot be used either.
This is solely for recording rent receipts.
Enable Quick Rent Receipts
In order to process rent payments on a tenancy via this method you must first enable Quick Rent Receipts from the tenancy view, via Tenancy > Rent and Charges > Rent and then select "Options > Rent Collection". Alternatively, click on the link "Set up now" within the Rent Collection section of the tenancy overview page.
Click Enable Quick Receipts and complete the fields below.
First Collection Date: This cannot be a date in the past, and by default it is set to the next rent due date.
Then Every: The frequency with which payments are received by the agency.
Payment Method: The method by which the agency receives the money each period.
Receipt Value: The amount of the regular rent receipt. If this is not the exact same amount each period then this method will not be suitable.
Once saved, on each scheduled collection date an entry will appear in the Quick Rent Receipts page where it may be processed along with any other expected rent collections with a couple of quick clicks.
Process quick rent receipts as paid
You can process any expected scheduled payments on or after their expected date using the Quick Rent Receipts feature via Accounting > Quick Rent Receipts.
Filter the payment method to allow you to just see receipts expected via a particular payment method, e.g. direct debit.
If a payment has been received as expected, click Received. The row will turn green to indicate this receipt will be process when the form is submitted. Repeat this process for all other expected payments which have been received successfully.
If a payment has not been received and will not be forthcoming for this period, e.g. if a direct debit collection has failed, click Remove to delete the entry for this period - that row will turn red to indicate that it will be deleted. It will appear again on the next rent collection date unless Quick Receipts is disabled for that tenancy in the meantime.
Similarly, if a payment has been received for a different value than that expected then this scheduled receipt should also be removed and the actual receipt processed manually via Accounting > Rent and Charge Receipts.
If a payment has not yet been received it may be left untouched and processed at a later date.
Process as many receipts, or non-receipts, as you wish and click Save to process them all in a single action.